The academic calendar is very important for all
enrolled students as it shows all important dates
and deadlines that students have to abide with
during the academic year. It is also a useful
reference faculty. The academic calendar is
available in the Registrar Office and in Student
Please follow the academic calendar in order to
avoid being made to pay a late fee payment penalty
or to avoid missing other deadlines concerning your
Based upon courses offered in previous semesters
lists of courses to be offered for the forthcoming
semester are prepared and sent to all the academic
departments for revision. Any change(s) in the
course(s) offered for the forthcoming semester
should be reported back to the Registrar’s Office.
Such changes may necessitate changes to be made to
class scheduling, classroom allocation, adjustments
in class timings, etc.
Registration/Registration Material for
The following items can be viewed by advisors on the
DCC website during the Early Registration or
- Student Web-PINs.
- The courses registered early by students
with their majors, class levels, CGPAs, etc.
- Student's transcript and course audit
(a) For Students of GOOD STANDING Status:
a student can be considered in Good Standing if
his cumulative GPA >=2
• The minimum course load is 12 credit hours
during a regular semester, if the total number
of credit hours registered by a student in any
two consecutive semesters is not less than 28.
This condition is relaxed in the last semester
• The maximum course load is 19 credit hours.
• A student is permitted to register for 21
credit hours, with the approval of his
departmental Coordinator, if he has maintained a
minimum cumulative GPA of 3.00 out of 4.00 in
all work undertaken during the preceding terms
in which he earned his last 28 credit hours.
(b) For Students of NOT GOOD STANDING Status:
• The minimum course load is 12 credit hours or
less if all courses available for him is less
than 12 credit hours.
• The maximum course load is 13 credit hours.
• Students who have registered early for more
than 13 credit hours and whose academic status
is of Not Good Standing should reduce their
courses to bring the load within 13 credit
hours. Otherwise, their course(s) will be
dropped after the
last day of registration.
• Students can register up to 15 credit hours by
submitting an academic petition with the
approval of their Advisor, Departmental
Coordinator and the Academic Coordinator. Where
more than 15 credit hours are to be registered,
then an academic petition has to be filed by the
student with the additional approval of the
Since students are responsible for their
registration, they must make sure that both the
pre-requisite and co-requisite requirements have
been met for their registered courses, i.e.,
they are required to drop any course(s) whose
pre-requisite/co-requisite course has not yet
been taken or which the student failed or
withdrew from in the previous terms.
Faculty can collect their Class Rosters from the
Registration system at DCC website.
Department coordinators have to provide
justification for offering low-registration
courses to the Registrar’s Office.
of a Course/Section by a Department
Canceling a Course
Where any course has to be cancelled, the
department concerned should inform the
Registrar’s Office about the cancellation. The
department should also advise all the students
involved in the course to officially drop the
course from their program schedules through the
Canceling a Section
Where any section has to be cancelled, the
department concerned should formally inform the
Registrar’s Office about the decision. The
department should also advise all the students
registered in that section to drop the section
through the Registrar. It is the student’s
responsibility to drop that section and add
another section or to drop the course.
Adding a Course
Where any new course has to be added, the
decision to add the course should be officially
sent to the Registrar’s Office at least one week
before the first week of study.
Adding a Section
If the decision to add a section is taken by any
of the department co-ordinators, they should
officially inform the Registrar’s Office about
All department coordinators are urged to
exercise extreme caution when adding or
canceling a section or course due to the impact
these matters have on the academic future of
A student who obtains a failing grade in a
required course must repeat the course, and
therefore should formally register for it in the
following semester(s). Additionally, a student
who wishes to improve his academic standing may
repeat a course for which he previously obtained
a D or a D+ grade, this requires Dean approval.
The last grade will reflect the student’s
performance in such a course.
Should a student repeat a required course in
which he had previously earned a D grade, and
fail, he must repeat the course again in a
All a student’s grades are included in the GPA
calculation in his transcript.
Students can change the section of a course(s)
during the Registration Week through
Registration Office on the designated dates. For
adding or changing a closed section, a student
is required to get the approval of the Academic
Coordinator and Department Coordinator offering
the course on the prescribed form.
Changes in Class Timings
If any department coordinator intends to change
the class timings for any of his courses, he
should make a formal request to the Registrar’s
Office. It should be noted that the Registrar’s
Office may not approve the request due to
constraints on other class schedules and/or the
unavailability of classrooms at the requested
time and/or time conflicts in the schedules for
a large number of the students.
The department coordinator is therefore
requested to forward only those requests that
are really warranted. Unless requests are
supported by clear justification, they will not
be approved. The Academic Coordinator and the
Dean should approve these changes.
Combining of Sections
The combining of two or more sections of the
same course by a course instructor is strictly
prohibited. Any such arrangements require the
prior approval of the Dean and Academic
Coordinator through the department coordinator.
Students may request a withdrawal from a course
on the web with reference to the academic
The exact dates of the deadlines for withdrawal
of course(s) will appear in the academic
calendar for that particular term.
“W” in one or more courses
“W” in all courses
“WP/WF” in all courses
Spring / Fall
of Final Exams
In developing the Schedule of Final Examinations,
every effort is made to minimize the number of
students who will have more than one exam on a
single day. However, there are always a number of
students with two exams on the same day, a few with
three and some even with an outright conflict.
Technological solutions exist for most of the
conflicts, but in all instances these solutions
greatly increase the inconvenience to a number of
students. The Registrar’s Office is thus forced to
request departments to administer special
examinations for such students as may be indicated
in the schedule of final examinations.
A preliminary Schedule of Final Examinations is
provided to the departments approximately 4-5 weeks
prior to the final exams. Departments are asked to
advise the Registrar’s Office of any changes to be
incorporated in the Schedule of Final Examinations.
Every effort will be made to accommodate such
requests if possible.
Faculty are reminded that DCC requires that they to
strictly adhere to the schedule of final exams. No
change is allowed without the consent of the
Dean/Academic Coordinator and the written permission
of the Registrar’s Office.
Midterm Warning on the Web
Each semester the midterm warning link on the DCC
web is activated for faculty to issue students in
their classes based on absenteeism, low academic
performance, or both. The midterm warning list is
displayed on the web. At the end of the midterm
warning period, a list of students receiving
warnings will be displayed on the notice board
outside the Registrar’s Office.
Each term, the final grade rosters are issued to all
the departments before the commencement of the final
examinations. The deadline for reporting the final
grades is specified in the academic calendar for
Responsibilities and Duties
regarding Final Grade Rosters
The responsibilities and duties regarding final
grade rosters as developed by a Sub-Committee of the
Admissions and Academic Standing Committee, and
approved by the Dean, are reproduced below:
- The course instructors must be available in
their offices during the final examinations to
give students an opportunity to discuss the
course material and final examinations grades as
it is the students’ right to know their
performance in the exams.
- Departmental Coordinators must be available
in their offices during the final exams to avoid
the late delivery of grade rosters to the
- Course instructors must personally get their
grade rosters signed by the Dean.
- Course instructors, course coordinators, or
any other faculty member of the department
concerned must personally deliver the grade
rosters to the Registrar’s Office.
- Any changes made in the grade roster must be
signed by the course instructor and/or
departmental coordinator and the Dean.
Completing the Final
The following DO’s and DO NOT’s
should be observed while completing the grade
- The correct letter grade is entered in
the “GRADE” column in ink.
- The completed rosters should be signed
by both the course instructor and the
Department Coordinator. The instructor may
keep the bottom copy for his record and the
second copy is kept by the department.
- The completed rosters should be
delivered by hand to the Registrar’s Office
as soon as possible after each examination
but not later than the deadline specified in
the academic calendar.
- Make any marks (checks, names,
routing instructions, etc.) on the Grade
Rosters except as instructed.
- Crease or staple the forms under any
- Mail the grade rosters.
- Attempt to change any of the
pre-typed grades such as AU, Z, W, WF or
All the grades submitted by faculty
should also be confirmed through the
Registrar’s Office. Each faculty member
has to sign on the confirmation sheet.
At the end of the Grade Confirmation
deadline, a list of instructors who did
not submit the grade confirmation sheet
is sent to the department concerned each