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Academic Calendar
The academic calendar is very important for all enrolled students as it shows all important dates and deadlines that students have to abide with during the academic year. It is also a useful reference for faculty. The academic calendar is available in the Registrar Office and in Student Affairs Office.

Please follow the academic calendar in order to avoid being made to pay a late fee payment penalty or to avoid missing other deadlines concerning your academic obligations.


Early Registration through the Web
Early Registration is required by all college-level students who intend to continue their studies at DCC during preceding term(s). Early Registration can be done on the Web on the pre-announced dates.

Since this activity provides a basis for finalizing courses to be offered, the number of sections to be opened for each course, the schedule of classes, manpower requirements, etc. it is mandatory for every student to register early. Academic departments are advised to ask their faculty members to stress the importance of Early Registration to students enrolled in their classes.

The Early Registration activities are held according to the following schedule.
 
Event Time Frame
Early Registration for spring semester 11th week of spring semester
Early Registration for summer session and the following fall semester 11th week of fall semester

Early Registration influences the academic future of each student therefore registration must be performed by the student himself. The Registrar’s Office does not allow mail requests for Early Registration.


Preparation for Early Registration

Course Offering
Based upon courses offered in previous semesters lists of courses to be offered for the forthcoming semester are prepared and sent to all the academic departments for revision. Any change(s) in the course(s) offered for the forthcoming semester should be reported back to the Registrar’s Office. Such changes may necessitate changes to be made to class scheduling, classroom allocation, adjustments in class timings, etc.


Advisor List through the Web

Before the Early Registration Week, the advisor list is activated on the DCC website


Course load

(a) For Students of GOOD STANDING Status:

a student can be considered in Good Standing if his cumulative GPA >=2

  • The minimum course load is 12 credit hours during a regular semester, if the total number of credit hours registered by a student in any two consecutive semesters is not less than 28. This condition is relaxed in the last semester before graduation.
  • The maximum course load is 19 credit hours.
  • A student is permitted to register for 21 credit hours, with the approval of his departmental Coordinator, if he has maintained a minimum cumulative GPA of 3.00 out of 4.00 in all work undertaken during the preceding terms in which he earned his last 28 credit hours.

(b) For Students of NOT GOOD STANDING Status:

  • The minimum course load is 12 credit hours or less if all courses available for him is less than 12 credit hours.
  • The maximum course load is 13 credit hours.
  • Students who have registered early for more than 13 credit hours and whose academic status is of Not Good Standing should reduce their courses to bring the load within 13 credit hours. Otherwise, their course(s) will be dropped after thelast day of registration.
  • Students can register up to 15 credit hours by submitting an academic petition with the approval of their Advisor, Departmental Coordinator and the Academic Coordinator. Where more than 15 credit hours are to be registered, then an academic petition has to be filed by the student with the additional approval of the Dean.

(c) Last Term before Graduation:

The minimum course load for a student in his last term before graduation is 1 credit hour and the maximum is 20 credit hours during a regular semester, and 9 in the summer semester, provided the student’s cumulative GPA of all work undertaken during the preceding terms in which he earned his last 28 credit hours is not less than 2.00 out of 4.00.


Pre-requisites/Co-requisites
A student is expected to know and follow the academic rules and regulations. It is entirely his responsibility to make sure that both pre-requisite and co-requisite requirements have been met for the courses added during the Early Registration period. He should refer to the Undergraduate Bulletin or consult his Advisor concerning these requirements.


Students on Summer Internship
The Summer Internship program lasts for eight (8) weeks. It is one of the graduation requirements for students at the College. Students will earn 3 credit hours upon the successful completion of the Summer Internship program.


Registration Requirements and procedures:


Registration Procedure:

  • Eligible students must apply for enrollment in Summer Internship by completing the appropriate form obtained from the Vocational Training Coordinator (VTC).
  • Eligible students must register for the course online or with the Registrar.
  • Course
  • No. ACCT199 – CIT199 – MKT199


Enrollment Requirements:

1) The student has to be currently enrolled in the college

2) The student has to have completed 28 credit hours or more (including current semester)

3) The student’s Major GPA is 2.00 or above (out of 4.00)

4) The student has to have completed all the pre-requisites set forth by his department.

Incidentally, students are allowed to contact prospective employers and to arrange for their own placement allocations. However, in such cases, approval from the Vocational Training Department is required.

Any exceptional case must get a formal approval from the Academic coordinator or from the Dean.


Registration
Registration is mandatory for all enrolled students who intend to continue their studies at the DCC. The Registrar’s Office will issue program notices for all students who are active in the Prep Year or at the Associate Degree level based on their early registration and considering their GPA.


Confirming Registration (Collecting Program Notices)
All active college-level students must visit the DCC registration website and confirm collecting their schedule for the current term in the pre-announced dates in order to formally register. Students should check their registration data and can make any changes during the designated period. It should be noted that only a student himself can complete the registration process. Action will be taken if registration is attempted by someone other than the student himself.


Late Registration
Students who do not confirm their registration during the pre-announced dates, can register until the last day of late registration according to the academic calendar upon payment of a fine.

Courses and the term will be dropped for those students who fail to confirm their registration at the end of late registration.


Web-PIN
Students should get their Web-PIN from their advisor or registration office. It is the departments’ responsibility to inform students about their advisors. If students face any problem they should contact the Registrar immediately.


Repeating Course(s)
A student who obtains a failing grade in a required course must repeat the course, and therefore should formally register for it in the following semester(s). Additionally, a student who wishes to improve his academic standing may repeat a course for which he previously obtained a D or a D+ grade, this requires Dean approval. The last grade will reflect the student’s performance in such a course.


Change of Sections
Students can change the section of a course(s) during the Registration Week through Registration Office on the designated dates. For adding or changing a closed section, a student is required to get the approval of the Academic Coordinator and Department Coordinator offering the course on the prescribed form.


Pre-requisite/Co-requisite Violations
Since students are responsible for their registration, they must make sure that both the pre-requisite and co-requisite requirements have been met for their registered courses, i.e., they are required to drop any course(s) whose pre-requisite/co-requisite course has not yet been taken or which the student failed or withdrew from in the previous terms.


Course Withdrawal
Students may request a withdrawal from a course on the web with reference to the academic calendar.

The exact dates of the deadlines for withdrawal of course(s) will appear in the academic calendar for that particular term.

Semester “W” in one or more courses “W” in all courses “WP/WF” in all courses
Spring / Fall 7th Week 10th Week 14th Week
Summer 4th Week 6th Week 8th Week


Midterm Warning on the Web
Each semester the midterm warning link on the DCC web is activated for faculty to issue students in their classes based on absenteeism, low academic performance, or both. The midterm warning list is displayed on the web. At the end of the midterm warning period, a list of students receiving warnings will be displayed on the notice board outside the Registrar’s Office.


Final Grades
Each term, the final grade rosters are issued to all the departments before the commencement of the final examinations. The deadline for reporting the final grades is specified in the academic calendar for that semester.

Interpretation of Grades

A grade of A+, A, B+, B, C+, C, D+, D, F, IP, IC, DN & NP can be entered on the final grade rosters. The interpretation of the grades is as follows:

A+ = Exceptional

A = Excellent

B+ = Superior

B = Very Good

C+ = Above Average

C = Good

D+ = High Pass

D = Pass

F = Fail

IP = In Progress (may be reported in place of “IC” for Projects and Theses).

IC = Incomplete

DN = Denial (more than 1/5 unexcused absences)

NP = No grade – Pass

AU = Audit: (for students not registered for course credit)

Z = Unknown: (not to be reported by the instructor: student has withdrawn and a separate request will be made.)

W = Officially withdrawn

WP = Withdrawn with pass

WF = Withdrawn with fail

If a listed student has not been attending classes and for whom you have no information about his official withdrawal or illness, a grade of “DN” should be entered. However, this grade may be amended at a later date.

Discrepancies between the instructors’s own record and the grade rosters should be reported to the Registrar’s Office.


Summer Session Internship Grade
For the DCC Summer Session Internship program. Students have to register for subsequent program and have to follow the deadline strictly. After finishing, the training grades should be sent to the registrar’s office. Summer Internship coordinator should give IC grade for those students who have not able to finish training at the end of summer session.


Graduation

Procedure for Graduation Certification

After the students have completed all the requirements of their respective degree pro-grams, the following procedure is applied:

  • The departments receive the transcripts and degree audits for their students who are shown as degree candidates for a given term.
  • These records are reviewed and endorsed by the departments, on the original pre- -scribed forms for undergraduates that have completed all degree requirements. The Registrar’s Office certifies graduate degrees.

In order to graduate, an undergraduate student is required to have gained a cumulative GPA of > 2.00. One of the following methods is to be used for graduation clearance depending upon the cumulative GPA of the student:

a) The Graduation Clearance Form “A is to be used for students with a cumulative GPA of 2.00 or above. The completed form should be sent to the Registrar’s Office.

b) Cumulative GPA < 2.00. Students whose cumulative GPA is less than 2.00, but who could be able to graduate after applying the rule mentioned in 5.2, are advised to complete the “Petition for GPA Recalculation” form and to submit it to the Registrar’s Office through the department coordinator. However, at the time of graduation the student’s cumulative GPA should not exceed 2.00 out of 4.00 after recalculation.

c) It is to be noted that students who can graduate cannot register for the next semester.


Graduation Rank and Honor
Before sending any graduation clearance to the Registrar’s Office, the departments must make sure that all grades have been entered in the transcripts with special attention paid to “IC” grades.

  Level Range of Cumulative GPA
1 Excellent 3.50 – 4.00
2 Very Good 2.75 – less than 3.50
3 Good 1.75 – less than 2.75
4 Pass 1.00 – less than 1.75

First honors will be granted to students who achieve a cumulative GPA of 3.75 - 4.00 (out of 4.00). Second honors will be granted to students who achieve a cumulative GPA of 3.25 - less than 3.75 (out of 4.00) (A30)


Semester Honors

Distinction Requirements
Semester GPA &
 
Quality Points
First Distinction 3.75 – 4.00 & 52 or above
Second Distinction 3.50 – 3.74 & 49 or above
Third Distinction 3.00 – 3.49 & 42 or above

In order to be eligible for the first or the second honors the student:

(a) must not have failed in any course at the college/university he is currently attending or any other college/university;

(b) must have completed all graduation requirements within a period of duration ranging between the maximum and minimum limits for completing the program of study in the college;

(c) must have completed 60% or more of the graduation requirements at the college from which he graduates.


Cumulative GPA Recalculation
Following are the specific rules pertaining to GPA recalculation (applicable only at the time of graduation if the cumulative GPA is < 2.00):

  • To exclude any previously obtained course grade, a student must have successfully repeated the course and obtained grade D or higher.
  • The grades F, DN, WF, D and D+ may be excluded by subtracting the number of credit hours of a certain course from the total credit hours used in calculating the student’s GPA, and by subtracting the quality points assigned to these credit hours from the total quality points used for calculating the student’s cumulative GPA.
  • The total credit hours of the courses to be excluded from the cumulative GPA calculation should not exceed 24.
  • The academic record must include all the grades of courses taken by the student, showing the grades on each occasion. A special mark should be introduced to identify the courses which have been excluded from cumulative GPA calculation. The academic record should show the recalculated cumulative GPA.
  • No change is to be made to the academic record after the graduation document is issued.
  • The rules for recalculation of cumulative GPA will be applied to the courses that the student has repeated at DCC.
  • Under no circumstances will the recalculation of cumulative GPA raise the GPA above 2.00, which is the minimum GPA required to satisfy graduation requirements.

GPA Calculation
The GPA calculation is achieved in the following way. The grade points multiplied by the number of hours attempted for each corresponding course. The product will give you the number of quality points earned for each course. A student's GPA is calculated by dividing the number of hours attempted into the total earned Quality Points. (Major GPA is determined with only major courses and grades.) For example:

First Semester GPA
Course Grade Semester Hours Attempted Points Quality Points
ENGL101 B 3 3.00 9
CIT121 C 4 2.00 8
ACCT101 A 3 3.75 11.25
MKT101 D 3 1 9
IAS111 F 2 0 0
TOTAL 15   31.25

First Semester GPA 31.25 / 15 = 2.08 GPA

For students admitted for two semesters, see the Required Cumulative Grade Point Average. For Academic Good Standing see below to calculate cumulative GPA for the two semesters to determine the GPA needed for academic good standing.

Second Semester GPA
Course Grade Semester Hours Attempted Points Quality Points
ENGL102 B+ 3 3.00 10.5
CIT120 C 4 2.00 8
MATH121 A+ 3 4.00 12
MGT202 D+ 3 1.5 4.5
IAS201 A 2 3.75 7.5
TOTAL 15   42.5

 Second Semester GPA = 42.5/15 = 2.83

Cumulative GPA = Total Quality Points (31.25+42.5)
                              ----------------------------------------  = 2.45
                                    Total Credits (15+15)

A student whose cumulative GPA is below 2.00 is placed on Academic Probation. Failure to restore the required grade point average in one semester will result in suspension.

Students are expected to be aware at all times of their academic status and to be responsible for knowing whether they are on Academic Probation.

Academic Good Standing. Students who pass at DCC or students who are on academic probation must obtain a specific GPA to completely restore academic good standing.


Transcript
Students can get their un-official transcript from the Registration Office without a signature and stamp. Students must have a valid ID card for the current semester. A student is not allowed to take another student’s transcript on his behalf.

For an official transcript student has to pay SR 10 to Student Affairs and take the receipt to the Registration Office. A student can have his official transcript one day after submitting the receipt to the Registration Office.


Dismissal from the Preparatory Year Program

A student will be dismissed from the Preparatory Year Program if:

he earns an “F” or DN or WF grade twice in consecutive English or mathematics Preparatory Year Program courses, or, he fails to complete all the Preparatory Year Program courses within a maximum of three regular semesters, as opposed to two semesters normally required for completing the Preparatory Year Program.


Discontinued
A student can receive a discontinued status for at least one regular semester in either of the following two cases:

a. He was previously on academic warning or probation in a regular semester and in the next term achieved a semester GPA of less than 1.50 out of 4.00;

b. The student received three consecutive academic warnings. The Dean of DCC may however give the student an opportunity to continue his studies following the recommendation of the College Council.

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Dammam Community College | Dhahran, 31261 | Saudi Arabia | +966 (3) 868 3300