Academic
Calendar
The academic calendar is very important for all
enrolled students as it shows all important dates
and deadlines that students have to abide with
during the academic year. It is also a useful
reference for faculty. The academic calendar is
available in the Registrar Office and in Student
Affairs Office.
Please follow the academic calendar in order to
avoid being made to pay a late fee payment penalty
or to avoid missing other deadlines concerning your
academic obligations.
Early Registration through the Web
Early Registration is required by all college-level
students who intend to continue their studies at DCC
during preceding term(s). Early Registration can be
done on the Web on the pre-announced dates.
Since this activity provides a basis for finalizing
courses to be offered, the number of sections to be
opened for each course, the schedule of classes,
manpower requirements, etc. it is mandatory for
every student to register early. Academic
departments are advised to ask their faculty members
to stress the importance of Early Registration to
students enrolled in their classes.
The Early Registration activities are held according
to the following schedule.
|
Event |
Time Frame |
|
Early Registration for spring semester |
11th week of spring semester |
|
Early Registration for summer session and
the following fall semester |
11th week of fall semester |
Early Registration influences the academic future
of each student therefore registration must be
performed by the student himself. The Registrar’s
Office does not allow mail requests for Early
Registration.
Preparation
for Early Registration
Course Offering
Based upon courses offered in previous semesters
lists of courses to be offered for the forthcoming
semester are prepared and sent to all the academic
departments for revision. Any change(s) in the
course(s) offered for the forthcoming semester
should be reported back to the Registrar’s Office.
Such changes may necessitate changes to be made to
class scheduling, classroom allocation, adjustments
in class timings, etc.
Advisor List through the Web
Before the Early Registration Week, the advisor list
is activated on the DCC website
Course load
(a) For Students of GOOD STANDING Status:
a student can be considered in Good Standing if his
cumulative GPA >=2
- The minimum course load is 12 credit hours
during a regular semester, if the total number
of credit hours registered by a student in any
two consecutive semesters is not less than 28.
This condition is relaxed in the last semester
before graduation.
- The maximum course load is 19 credit hours.
- A student is permitted to register for 21
credit hours, with the approval of his
departmental Coordinator, if he has maintained a
minimum cumulative GPA of 3.00 out of 4.00 in
all work undertaken during the preceding terms
in which he earned his last 28 credit hours.
(b) For Students of NOT GOOD STANDING Status:
- The minimum course load is 12 credit hours
or less if all courses available for him is less
than 12 credit hours.
- The maximum course load is 13 credit hours.
- Students who have registered early for more
than 13 credit hours and whose academic status
is of Not Good Standing should reduce their
courses to bring the load within 13 credit
hours. Otherwise, their course(s) will be
dropped after thelast day of registration.
- Students can register up to 15 credit hours
by submitting an academic petition with the
approval of their Advisor, Departmental
Coordinator and the Academic Coordinator. Where
more than 15 credit hours are to be registered,
then an academic petition has to be filed by the
student with the additional approval of the
Dean.
(c) Last Term before Graduation:
The minimum course load for a student in his last
term before graduation is 1 credit hour and the
maximum is 20 credit hours during a regular
semester, and 9 in the summer semester, provided the
student’s cumulative GPA of all work undertaken
during the preceding terms in which he earned his
last 28 credit hours is not less than 2.00 out of
4.00.
Pre-requisites/Co-requisites
A student is expected to know and follow the
academic rules and regulations. It is entirely his
responsibility to make sure that both pre-requisite
and co-requisite requirements have been met for the
courses added during the Early Registration period.
He should refer to the Undergraduate Bulletin or
consult his Advisor concerning these requirements.
Students on
Summer Internship
The Summer Internship program lasts for eight (8)
weeks. It is one of the graduation requirements for
students at the College. Students will earn 3 credit
hours upon the successful completion of the Summer Internship program.
Registration Requirements and procedures:
Registration Procedure:
- Eligible students must apply for enrollment
in Summer Internship by completing the appropriate
form obtained from the Vocational Training
Coordinator (VTC).
- Eligible students must register for the
course online or with the Registrar.
- Course
- No. ACCT199 – CIT199 – MKT199
Enrollment
Requirements:
1) The student has to be currently enrolled in the
college
2) The student has to have completed 28 credit hours
or more (including current semester)
3) The student’s Major GPA is 2.00 or above (out of
4.00)
4) The student has to have completed all the
pre-requisites set forth by his department.
Incidentally, students are allowed to contact
prospective employers and to arrange for their own
placement allocations. However, in such cases,
approval from the Vocational Training Department is
required.
Any exceptional case must get a formal approval from
the Academic coordinator or from the Dean.
Registration
Registration is mandatory for all enrolled students
who intend to continue their studies at the DCC. The
Registrar’s Office will issue program notices for
all students who are active in the Prep Year or at
the Associate Degree level based on their early
registration and considering their GPA.
Confirming Registration
(Collecting Program Notices)
All active college-level students must visit the DCC
registration website and confirm collecting their
schedule for the current term in the pre-announced
dates in order to formally register. Students should
check their registration data and can make any
changes during the designated period. It should be
noted that only a student himself can complete the
registration process. Action will be taken if
registration is attempted by someone other than the
student himself.
Late Registration
Students who do not confirm their registration
during the pre-announced dates, can register until
the last day of late registration according to the
academic calendar upon payment of a fine.
Courses and the term will be dropped for those
students who fail to confirm their registration at
the end of late registration.
Web-PIN
Students should get their Web-PIN from their advisor
or registration office. It is the departments’
responsibility to inform students about their
advisors. If students face any problem they should
contact the Registrar immediately.
Repeating Course(s)
A student who obtains a failing grade in a required
course must repeat the course, and therefore should
formally register for it in the following semester(s).
Additionally, a student who wishes to improve his
academic standing may repeat a course for which he
previously obtained a D or a D+ grade, this requires
Dean approval. The last grade will reflect the
student’s performance in such a course.
Change of Sections
Students can change the section of a course(s)
during the Registration Week through Registration
Office on the designated dates. For adding or
changing a closed section, a student is required to
get the approval of the Academic Coordinator and
Department Coordinator offering the course on the
prescribed form.
Pre-requisite/Co-requisite
Violations
Since students are responsible for their
registration, they must make sure that both the
pre-requisite and co-requisite requirements have
been met for their registered courses, i.e., they
are required to drop any course(s) whose
pre-requisite/co-requisite course has not yet been
taken or which the student failed or withdrew from
in the previous terms.
Course Withdrawal
Students may request a withdrawal from a course on
the web with reference to the academic calendar.
The exact dates of the deadlines for withdrawal of
course(s) will appear in the academic calendar for
that particular term.
|
Semester |
“W” in one or more courses |
“W” in all courses |
“WP/WF” in all courses |
|
Spring / Fall |
7th Week |
10th Week |
14th Week |
|
Summer |
4th Week |
6th Week |
8th Week |
Midterm
Warning on the Web
Each semester the midterm warning link on the DCC
web is activated for faculty to issue students in
their classes based on absenteeism, low academic
performance, or both. The midterm warning list is
displayed on the web. At the end of the midterm
warning period, a list of students receiving
warnings will be displayed on the notice board
outside the Registrar’s Office.
Final
Grades
Each term, the final grade rosters are issued to all
the departments before the commencement of the final
examinations. The deadline for reporting the final
grades is specified in the academic calendar for
that semester.
Interpretation of Grades
A grade of A+, A, B+, B, C+, C, D+, D, F, IP, IC, DN
& NP can be entered on the final grade rosters. The
interpretation of the grades is as follows:
A+ = Exceptional
A = Excellent
B+ = Superior
B = Very Good
C+ = Above Average
C = Good
D+ = High Pass
D = Pass
F = Fail
IP = In Progress (may be reported in place of
“IC” for Projects and Theses).
IC = Incomplete
DN = Denial (more than 1/5 unexcused
absences)
NP = No grade – Pass
AU = Audit: (for students not registered for
course credit)
Z = Unknown: (not to be reported by the
instructor: student has withdrawn and a separate
request will be made.)
W = Officially withdrawn
WP = Withdrawn with pass
WF = Withdrawn with fail
If a listed student has not been attending classes
and for whom you have no information about his
official withdrawal or illness, a grade of “DN”
should be entered. However, this grade may be
amended at a later date.
Discrepancies between the instructors’s own record
and the grade rosters should be reported to the
Registrar’s Office.
Summer
Session Internship Grade
For the DCC Summer Session Internship program.
Students have to register for subsequent program and
have to follow the deadline strictly. After
finishing, the training grades should be sent to the
registrar’s office. Summer Internship coordinator
should give IC grade for those students who have not
able to finish training at the end of summer
session.
Graduation
Procedure for Graduation Certification
After the students have completed all the
requirements of their respective degree pro-grams,
the following procedure is applied:
- The departments receive the transcripts and
degree audits for their students who are shown
as degree candidates for a given term.
- These records are reviewed and endorsed by
the departments, on the original pre- -scribed
forms for undergraduates that have completed all
degree requirements. The Registrar’s Office
certifies graduate degrees.
In order to graduate, an undergraduate student is
required to have gained a cumulative GPA of > 2.00.
One of the following methods is to be used for
graduation clearance depending upon the cumulative
GPA of the student:
a) The Graduation Clearance Form “A is to be
used for students with a cumulative GPA of 2.00 or
above. The completed form should be sent to the
Registrar’s Office.
b) Cumulative GPA < 2.00. Students whose
cumulative GPA is less than 2.00, but who could be
able to graduate after applying the rule mentioned
in 5.2, are advised to complete the “Petition for
GPA Recalculation” form and to submit it to the
Registrar’s Office through the department
coordinator. However, at the time of graduation the
student’s cumulative GPA should not exceed 2.00 out
of 4.00 after recalculation.
c) It is to be noted that students who can
graduate cannot register for the next semester.
Graduation
Rank and Honor
Before sending any graduation clearance to the
Registrar’s Office, the departments must make sure
that all grades have been entered in the transcripts
with special attention paid to “IC” grades.
| |
Level |
Range of Cumulative GPA |
|
1 |
Excellent |
3.50 – 4.00 |
|
2 |
Very Good |
2.75 – less than 3.50 |
|
3 |
Good |
1.75 – less than 2.75 |
|
4 |
Pass |
1.00 – less than 1.75 |
First honors will be granted to students who
achieve a cumulative GPA of 3.75 - 4.00 (out of
4.00). Second honors will be granted to students who
achieve a cumulative GPA of 3.25 - less than 3.75
(out of 4.00) (A30)
Semester Honors
|
Distinction |
Requirements |
|
Semester GPA |
&
|
Quality Points |
|
First Distinction |
3.75 – 4.00 |
& |
52 or above |
|
Second Distinction |
3.50 – 3.74 |
& |
49 or above |
|
Third Distinction |
3.00 – 3.49 |
& |
42 or above |
In order to be eligible for the first or the
second honors the student:
(a) must not have failed in any course at the
college/university he is currently attending or any
other college/university;
(b) must have completed all graduation
requirements within a period of duration ranging
between the maximum and minimum limits for
completing the program of study in the college;
(c) must have completed 60% or more of the
graduation requirements at the college from which he
graduates.
Cumulative GPA Recalculation
Following are the specific rules pertaining to GPA
recalculation (applicable only at the time of
graduation if the cumulative GPA is < 2.00):
- To exclude any previously obtained course
grade, a student must have successfully repeated
the course and obtained grade D or higher.
- The grades F, DN, WF, D and D+ may be
excluded by subtracting the number of credit
hours of a certain course from the total credit
hours used in calculating the student’s GPA, and
by subtracting the quality points assigned to
these credit hours from the total quality points
used for calculating the student’s cumulative
GPA.
- The total credit hours of the courses to be
excluded from the cumulative GPA calculation
should not exceed 24.
- The academic record must include all the
grades of courses taken by the student, showing
the grades on each occasion. A special mark
should be introduced to identify the courses
which have been excluded from cumulative GPA
calculation. The academic record should show the
recalculated cumulative GPA.
- No change is to be made to the academic
record after the graduation document is issued.
- The rules for recalculation of cumulative
GPA will be applied to the courses that the
student has repeated at DCC.
- Under no circumstances will the
recalculation of cumulative GPA raise the GPA
above 2.00, which is the minimum GPA required to
satisfy graduation requirements.
GPA Calculation
The GPA calculation is achieved in the following
way. The grade points multiplied by the number of
hours attempted for each corresponding course. The
product will give you the number of quality points
earned for each course. A student's GPA is
calculated by dividing the number of hours attempted
into the total earned Quality Points. (Major GPA is
determined with only major courses and grades.) For
example:
|
First Semester GPA |
|
Course |
Grade |
Semester Hours Attempted |
Points |
Quality Points |
|
ENGL101 |
B |
3 |
3.00 |
9 |
|
CIT121 |
C |
4 |
2.00 |
8 |
|
ACCT101 |
A |
3 |
3.75 |
11.25 |
|
MKT101 |
D |
3 |
1 |
9 |
|
IAS111 |
F |
2 |
0 |
0 |
|
TOTAL |
15 |
|
31.25 |
First Semester GPA 31.25 / 15 = 2.08 GPA
For students admitted for two semesters, see the
Required Cumulative Grade Point Average. For
Academic Good Standing see below to calculate
cumulative GPA for the two semesters to determine
the GPA needed for academic good standing.
|
Second Semester GPA |
|
Course |
Grade |
Semester Hours Attempted |
Points |
Quality Points |
|
ENGL102 |
B+ |
3 |
3.00 |
10.5 |
|
CIT120 |
C |
4 |
2.00 |
8 |
|
MATH121 |
A+ |
3 |
4.00 |
12 |
|
MGT202 |
D+ |
3 |
1.5 |
4.5 |
|
IAS201 |
A |
2 |
3.75 |
7.5 |
|
TOTAL |
15 |
|
42.5 |
Second Semester GPA = 42.5/15 = 2.83
Cumulative GPA = Total Quality Points (31.25+42.5)
---------------------------------------- =
2.45
Total Credits (15+15)
A student whose cumulative GPA is below 2.00 is
placed on Academic Probation. Failure to restore the
required grade point average in one semester will
result in suspension.
Students are expected to be aware at all times of
their academic status and to be responsible for
knowing whether they are on Academic Probation.
Academic Good Standing. Students who pass at DCC or
students who are on academic probation must obtain a
specific GPA to completely restore academic good
standing.
Transcript
Students can get their un-official transcript from
the Registration Office without a signature and
stamp. Students must have a valid ID card for the
current semester. A student is not allowed to take
another student’s transcript on his behalf.
For an official transcript student has to pay SR 10
to Student Affairs and take the receipt to the
Registration Office. A student can have his official
transcript one day after submitting the receipt to
the Registration Office.
Dismissal
from the Preparatory Year Program
A student will be dismissed from the Preparatory
Year Program if:
he earns an “F” or DN or WF grade twice in
consecutive English or mathematics Preparatory Year
Program courses, or, he fails to complete all the
Preparatory Year Program courses within a maximum of
three regular semesters, as opposed to two semesters
normally required for completing the Preparatory
Year Program.
Discontinued
A student can receive a discontinued status for at
least one regular semester in either of the
following two cases:
a. He was previously on academic warning or
probation in a regular semester and in the next term
achieved a semester GPA of less than 1.50 out of
4.00;
b. The student received three consecutive
academic warnings. The Dean of DCC may however give
the student an opportunity to continue his studies
following the recommendation of the College Council. |
